Click in the Source box and enter the formula: =OFFSET(Sheet2!$A$1,0,0,COUNTA(Sheet2!$A:$A),1)Įxplanation: the OFFSET function takes 5 arguments. You can also use a formula that updates your drop-down list automatically when you add an item to the end of the list.Ĥ.
To remove an item from a drop-down list, at step 2, click Delete, select "Shift cells up" and click OK. You can check this by opening the 'Data Validation' dialog box.ĥ. Note: Excel automatically changed the range reference from Sheet2!$A$1:$A$3 to Sheet2!$A$1:$A$4. To add an item to a drop-down list, go to the items and select an item.ģ. You can add or remove items from a drop-down list in Excel without opening the 'Data Validation' dialog box and changing the range reference. You can now enter a value that is not in the list. On the Error Alert tab, uncheck 'Show error alert after invalid data is entered'.ĥ. The 'Data Validation' dialog box appears.ģ. On the Data tab, in the Data Tools group, click Data Validation. To allow other entries, execute the following steps.Ģ. First, if you type a value that is not in the list, Excel shows an error alert. Copy the empty box to other cells to include the drop-down menu there.You can also create a drop-down list in Excel that allows other entries.ġ. Now, spreadsheet users will be prompted to select from the drop-down menu when entering data into that cell. (Note: leave “Ignore blank” checked if you want blank cells to be allowed.) In the source field, type the choices you’d like your drop down menu to include, separated by commas.In the dialog box, select List from the Allow drop-down menu.Click Data Validation in the drop-down list.From the DATA tab, select Data Validation.But for simple situations, it’s a great method. This method works best if you are going to create just a few cells with drop-down lists, because in order to change the choices you would have to modify every cell where it appears. The simplest way to create a drop-down list in Excel 2013/2016 involves listing the choices in a dialog box. Need to add a drop-down list to your spreadsheet? This can be useful for forms, tracking sheets, and more.
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